Students

The Students page allows Clerkship Directors to browse, search, and review students associated with their clerkships and rotations.

This page provides centralized access to:

  • Student information
  • Rotation assignments
  • Patient Logs
  • Assessment activity
  • Preceptor Reviews

The Students page is designed to provide quick visibility into student participation and clinical assessment progress.

Accessing the Students Page

To access the Students page:

  1. Sign in to the Clerkship Director Portal.
  2. Select Students from the top navigation menu.

The Students screen will open displaying students grouped by rotation and course.



The Students page can also be accessed directly from the Students tile on the main dashboard.

Understanding the Students Page

Students are grouped by:

  • Rotation
  • Rotation Dates
  • Course

Each section can be expanded or collapsed to simplify navigation.

Student Information Columns

The Students page displays the following information:

Column

Description

Student ID

Unique identifier for the student

First Name

Student first name

Last Name

Student last name

Email

Student email address

Campus

Assigned campus

Campus Location Name

Clinical site or location

Logs

Opens student patient logs

Assessments

Opens student assessment activity

Reviews

Opens preceptor review information

Searching for Students

Use the Search Students field to quickly locate a student.

The search can filter by:

  • Student name
  • Student ID
  • Email address
  • Rotation information

As text is entered, the list automatically filters to matching students.

Expanding Student Records

Each student row can be expanded to display additional detail sections.

To expand a student record:

  1. Select the arrow icon beside the student row.
  2. Additional tabs and information panels will appear.

Available tabs may include:

  • Patient Logs
  • Assessments
  • Preceptor Reviews

Patient Logs

The Patient Logs tab displays patient encounters submitted by the selected student.

This section allows Clerkship Directors to:

  • Review submitted patient logs
  • Monitor clinical activity
  • Review encounter dates
  • Access individual patient log records

Patient Log Information

The Patient Logs section may display:

  • Log ID
  • Log Date
  • Student information
  • Campus location
  • Submission details

To open a patient log:

  1. Locate the required log entry.
  2. Select View Log.

Assessments

The Assessments tab displays assessment activity associated with the selected student.

Assessments are grouped by assessment type and may include:

  • Ad-Hoc Assessments
  • Mid-Rotation Assessments
  • End-of-Rotation Assessments
  • Other assessment workflows

Assessment Information

The Assessments section may display:

  • Request ID
  • Preceptor information
  • Assessment status
  • Workflow history

Assessment Statuses

Common assessment statuses include:

  • Pending Faculty
  • Completed
  • In Progress

Viewing Assessment History

To review assessment workflow activity:

  1. Locate the assessment record.
  2. Select View History.

The history view may include:

  • Submission activity
  • Status changes
  • Workflow progression
  • Previous reviewer actions

Preceptor Reviews

The Preceptor Reviews tab displays reviews and feedback submitted by preceptors associated with the student.

This section allows Clerkship Directors to:

  • Review submitted evaluations
  • Monitor preceptor participation
  • Access completed review forms

Preceptor Review Information

The Preceptor Reviews section may display:

  • Preceptor name
  • Email address
  • Submission date
  • Review access options

To open a review:

  1. Locate the review record.
  2. Select Open.

Expand and Collapse Options

The Students page supports expandable sections for easier navigation.

Expand All

Select Expand All to open all rotation and student sections.

Collapse All

Select Collapse All to minimize all sections.

Individual Expansion

Use the arrow icons beside each section to expand or collapse individual groups or student records.

Refreshing the Students Page

Select Refresh to reload the latest student, assessment, and patient log information.

This is useful when:

  • New submissions have been received
  • Assessment activity has changed
  • Workflow updates have occurred



Best Practices

To manage student oversight effectively:

  • Review assessment activity regularly
  • Monitor patient log submissions
  • Use search to quickly locate students
  • Review preceptor feedback throughout the rotation
  • Refresh the page periodically for updated workflow information

The Students page acts as the primary location for reviewing student clinical activity and assessment progress within the Clerkship Director Portal.

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